Three-Way-Matching: 99% Less Effort in Purchasing

An End to Chaos: Why Manual Matching Has Its Limits

The classic procurement process in many SMEs is fragmented. Orders are placed by email or phone, delivery notes land unsorted in the goods receiving area, and invoices arrive by mail in the accounting department. The task of manually reconciling these three documents—purchase order, delivery note, and invoice—is not only time-consuming but also extremely prone to errors.

Imagine this scenario: an employee orders spare parts, but the delivery arrives incomplete. Without a clean match against the original purchase order, this might only be noticed when the technician is on-site with the customer and the crucial part is missing. The result: angry customers, extra trips, and unnecessary costs. Or, too much is delivered, and the excess goods end up unnoticed in the warehouse, tying up capital. With finway, such problems become a thing of the past.

finway: Your Path to 99% Automation in Purchase-to-Pay

This is where finway’s strength comes into play. Our purchase-to-pay software is designed to digitize and automate the entire purchasing process, from the purchase request to the final payment. At its core is our AI-powered three-way match, which reduces manual effort by up to 99%.

Why Companies Switch from Inventory Management & ERP to finway

Many medium-sized businesses use inventory management (WaWi) or ERP systems. However, these are often complex, rigid, and oversized for the pure purchasing process. Creating a purchase order can be complicated and is often reserved for trained personnel. In practice, this leads to employees bypassing these systems and ordering informally—and the chaos begins.

finway is different. As a specialized purchase-to-pay solution, we focus on user-friendliness and efficiency.

• Simplicity: Every employee can create intuitive purchase requests without training.
• Transparency: You have a complete overview of all orders, budgets, and expenses in real-time.
• Flexibility: finway integrates seamlessly with existing accounting systems like DATEV and perfectly complements your ERP.

Companies that switch to finway achieve impressive results: They regain control over their spending, increase efficiency across the entire organization, and improve the satisfaction of their employees and customers.

The Results of the Switch: Time, Money, and Control

Switching to an automated solution like finway pays off quickly – usually, our customers are RoI positive within their first quarter. The benefits go far beyond mere time savings.

• Cost Reduction: You avoid duplicate and overpayments, take advantage of early payment discounts through fast invoice approvals, and reduce maverick buying through transparent ordering processes.
• Time Savings: The accounting department no longer spends hours manually matching documents. The automated process takes only seconds.
• Strategic Control: As a CEO or CFO, you get precise insights into the spending structure at the push of a button and can make well-founded strategic decisions.
• Improved Supplier Relationships: Punctual payments and clear communication channels strengthen partnerships with your suppliers.

Conclusion: Take Control of Your Purchasing

The manual management of orders and invoices is an outdated model. It is inefficient, expensive, and risky. With a modern purchase-to-pay solution like finway and a consistent, automated three-way match at the line-item level, you create the foundation for lean, transparent, and cost-effective purchasing.

Stop chasing money and start managing it strategically. Gain full control over your expenses and create the freedom to focus on what really matters: the growth of your company.