P2P_2025_EN

Purchase Orders,
delivery notes, invoices
– all in one software

Manage your purchasing and payment processes centrally in one system. From ordering to invoicing – digital, automated, connected.

  • Real-time overview of order, delivery, and invoice status
  • 3-way-matching of purchase orders , delivery notes,
    and invoices on line item level
  • Faster reconciliation and approval processes
    for purchasing and accounting

finway is GoBD certified according to IDW PS 880

Book demo Web demo. Duration 30 or 45 minutes. Trial 14-day trial period. No credit card required.

Achieve up to

6 %

direct cost savings in purchasing
Avoidance of unnecessary expenses and over-ordering, punctual payment, use of discounts, and use of finway cards.

77 %

less Maverick Buying
No uncontrolled purchases, no purchase orders without approval, at inflated prices, or from unlisted suppliers.

40 %

workload reduction for your tax office
Automated preparatory accounting and document pre-accounting, digital transmission of accounting information and documents to DATEV with a single click.

Bestellungen_P2P_2025_ENG

Create, upload, and manage
purchase orders

Processing purchase orders  has never been easier. You can create purchase orders directly in finway or upload, approve, and manage externally generated purchase orders (POs) – from initial requirements to payment.

Our AI analyzes and captures all important details on line item level. Benefit from pre-accounting of orders at the item level. From the requirement notification to the completed order, you retain full control and a real-time overview of open orders and outstanding payments. Approvals are role-based (defined individually by you) and all steps are transparently traceable.

More information on our use of AI
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Digitally link delivery notes

With finway, you can link incoming delivery notes directly to your purchase orders, allowing you to keep track of the delivery status at all times. Simply upload the delivery notes to finway. If you receive partial deliveries for an order, you can easily upload multiple delivery notes and link them to one purchase order .

Our AI-supported OCR recognition captures all relevant data: delivery note number, date, supplier, delivery address, the items delivered including quantity, item number, and unit, as well as the PO number (if specified on the delivery note). You can see the linked delivery notes and delivery status for each order. Partial deliveries, open quantities, and completed deliveries are always up to date and can be viewed down to the line item level —without any paper chaos.

Book personal demo now
Rechnungen_P2P_2025_ENG

Process and reconcile invoices smartly

You can simply upload invoices or use email forwarding. Invoices are automatically linked to existing purchase orders. Intelligent matching gives you an overview of the invoice status at all times: billed, partially billed, no invoice. And that’s at line item level.

The reconciliation of purchase orders and invoices ensures that billed items match the quantities ordered and delivered before payments are released. You benefit from automated reconciliation and verification steps for maximum process reliability and cost control.

More information on invoice processing
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Linking purchase order and invoice items

AI-supported linking automatically combines individual purchase order and invoice items. Discrepancies are immediately visible, eliminating the need for time-consuming manual comparisons. At the same time, you retain the flexibility to customize individual links at any time. This intelligent automation increases efficiency, minimizes errors, and reduces the workload for your teams. For more control and less manual effort—from purchasing to payment.

Book your demo now
Inbox_Rechnung, Lieferschein, PO_EN

Automated Inbox for Invoices, Purchase Orders & Delivery Notes

Whether via email forwarding, mobile upload, or direct import: capture and process invoices, purchase orders, and delivery notes centrally in one intelligent inbox. Our AI-powered OCR automatically detects the document type and precisely extracts data down to the line-item level. If a document type ever changes, simply adjust it with a single click, and all details will automatically be re-extracted on line-item level. Thanks to the invoice due date overview, your finance team keeps track of deadlines right at the point of document entry.

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With or without a inventory management system

finway supplements your existing inventory management system with seamless digital processes. Regardless of whether you use an ERP or inventory management system, finway connects purchase orders, deliveries, and payment processes for smooth operations.

If you use an inventory inventory system, you can simply import purchase orders into finway and process them further. This creates a continuous process from purchasing to delivery to payment – always with full transparency and control. For companies without an inventory management system, finway serves as a lightweight procurement tool that can be used to create, approve, and manage purchase orders digitally.

More on ERP & inventory management system
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Efficient review and approval processes

All important processes can be viewed centrally and digitally—from ordering and delivery to invoice verification. Thanks to configurable review and approval workflows, the system automatically assigns purchase orders and invoice requests to the right person. The purchasing department or the responsible person approves orders, while the finance department checks invoices and payments. Approvers can grant approvals, request changes, or reject them directly in the system.

More on approval workflows
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Preparatory accounting & payment

All invoices undergo an accounting check. You can decide flexibly whether you want to take advantage of discounts or make full use of payment terms. You can pay approved invoices conveniently by finway card, directly from finway (via your linked bank account) or with SEPA xml. Generate a virtual finway card directly when placing an order (e.g. for online purchases). Thanks to predefined supplier rules, preparatory accounting runs automatically in the background. The connection to DATEV ensures that all data is transferred seamlessly, saving you time and reducing the costs of external accounting and tax consulting.

More information on preparatory accounting More information on payments
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Reports & Analyses

You receive real-time reports on your expenses and (planned) budgets at any time. You can see at a glance what is being spent, on what, and to whom. Orders and expenses are transparent even before they are approved, allowing you to avoid unnecessary costs and maintain full control.
Identify trends and potential, make fact-based decisions, and optimize your company’s expenses holistically. The evaluations support you in your annual planning and help you identify potential cost savings. The audit-proof archiving of all documents makes it easier for you to prepare tax returns and audits.

More on budget control

More functions of finway

Bestellungen und Lieferungen, Purchase-to-Pay

Purchase orders and
Deliveries (P2P)

Automatisierte Rechnungsverarbeitung

Invoice processing
vorbereitende-buchhaltung

Preparatory accounting
Zahlungen

Payments
Firmenkarten, Debitkarten

Cards
Digitale Reisekostenerstattung

Travel Expense Management
Sp

Reimbursement of expenses
berichte-analysen

Reports & Analyses
erp-wawi

ERP & inventory management systems

Is finway right for you?

We would be happy to find out in a joint discussion. A few points for your consideration – finway is suitable for companies that:

  • are looking for an all-in-one solution – from purchase orders to payments
  • want to synchronize orders, delivery notes, and invoices
  • want to gain more control over their costs and expenses
  • receive 100+ incoming invoices per month
  • want to better integrate their merchandise management system into their financial processes

Does this apply to you? Then book an appointment for a free demo now! In this 30-45 minute demo, our experts will guide you through finway and work with you to identify potential benefits for your company.