What are the tasks of preparatory accounting?
The aim of preparatory accounting is to collect and sort all documents required for tax returns and monthly financial statements, such as receipts and invoices, in a complete, clear and structured manner and to hand them over to the tax advisor or the internal accounting department for further processing.
Recording and pre-accounting of receipts and incoming invoices
For every payment transaction in the company there is also a corresponding receipt. This means that, as a first step, all receipts and invoices in the company must be collected centrally. In order to facilitate the work of the tax advisor, it is helpful to assign vouchers and invoices to the appropriate transactions as part of the preparatory accounting. In finway, you import your transactions into the software and the tool automatically matches your vouchers with the corresponding payment transactions.
Pre-accounting and equipping the vouchers with additional information
Account assignment is used in bookkeeping to decide to which accounts individual business transactions are posted. The preliminary account assignment, in turn, precedes the account assignment and includes activities that enable the correct posting by the tax advisor or accountant. The preliminary account assignment enables them to recognise which account must be addressed for the posting. The initial account assignment usually includes information on the respective cost centres, the G/L accounts addressed and the associated tax rates. A proper initial account assignment reduces the risk of possible incorrect postings or costs arising from queries by external tax advisors. While in many companies the preliminary account assignment is still carried out by means of an account assignment stamp, you can do this digitally with a tool such as finway.
DATEV export and transfer to accounting or tax advisors
You then hand over the collected, sorted and pre-accounted documents to your tax advisor or your accounting department. With the help of a DATEV export, you can export accounting transactions and then import them into DATEV Unternehmen Online using the document transfer function. With finway, the export contains all previously entered data such as invoice number, amount, VAT, payment date, cost centre and assigned G/L account, which are required for correct accounting.