Email forwarding and bulk uploads
Forward incoming invoices to your company-specific email address. These are then automatically uploaded to your finway account and read via OCR. Alternatively, you can upload as many invoices as you like at the same time via bulk upload for further processing in finway.
Capture and approval via app
All important functions always with you on the go via the app (Android & iOS): manage finway cards, submit purchase and reimbursement requests, upload invoices/receipts or approve requests.
Capturing of receipts via OCR
No typing of invoice data - the OCR recognizes all relevant invoice data and automatically adopts it for further processing and booking.
finway checks if newly uploaded invoices already exist in the system to minimize the risk of duplicate paid invoices. This way you can ensure that your account remains clean and no duplicates are created.
Automated matching of invoices and requests
An algorithm calculates the probability of matching invoices and requests in finway. If you have activated the auto-matching function, when there is a 100% match, the invoice and request are matched directly without any action on your part.
Still waiting for a document and know when it will arrive? Set the status of the request to follow-up, and it will be displayed to you again on the set date.
Workflows for approvals & limits
Define flexibly which expenses have to be approved in which amount and by whom. Based on this information, defined approval processes are triggered in each case. For small amounts, you can set limits under which requests and invoices are automatically approved.
Multi-level approval processes
You can map complex approval processes using multi-level workflows. Set triggers (e.g., a specific vendor and/or cost center), define the request type for which the workflow should apply (e.g., purchasing requests), and determine the number and sequence of people who should approve these requests.
Vendor & employee rules
Vendor & employee rules enable the automated processing of invoices. Specify that for certain suppliers the appropriate cost center, cost object and G/L account are already preselected. You can define the same as rules for employees, so that the information is directly entered for their requests.
Pre-assignment (cost center, cost unit & G/L account)
Do the preparatory accounting with finway: Make the work easier for the accounting department or your tax consultant by assigning G/L accounts, cost centers and cost objects to the corresponding expenses.
Split expenses & line items
You can assign requests and line items in requests to different cost centers, cost objects and G/L accounts. This enables a better allocation, e.g. if purchases affect several departments. You can either make the allocation on a percentage basis or set it specifically for the various items.
Credits can be noted directly in the request. In addition, refunds are automatically matched and credited back to your finway cards, with the corresponding request being created automatically.
Never miss out on a discount again, as you can enter discounts either directly in the request or as a rule, so you always have an overview of when an invoice can still be paid with a discount.
You choose whether you want to archive requests manually or automatically - both ways result in a cleaner dashboard.