The audit trail takes your internal control system to the next level, and automated matching of invoices and requests to transactions saves you time and effort. Read all about these and many other innovations here.
The export to Datev Unternehmen Online (DUO) is further optimized – you now have the possibility to transfer DATEV booking texts according to your needs. For this purpose, the DUO settings in the company settings have been extended to include the booking text. You can configure the DATEV booking text independently of the DATEV note.
The audit trail is a change log, i.e., a record of all changes made to your document data. In finway, a PDF file containing this information is generated automatically and can either be downloaded separately, or exported by default as a second document page (to DUO, among others). In all places in finway where invoices can be downloaded, you can also download the audit trail separately at any time.
The PDF export contains the following information:
This way, all information can now be transferred to DUO, plus the file is helpful for your internal control system.
We are working diligently to automate spend management with finway more and more. With invoice matching and auto-matching of transactions, you save manual effort and can spend more time on your day-to-day business.
An algorithm calculates the probability of matching invoices and requests in finway. If you have the auto-matching feature enabled, when there is a 100% match, the invoice, and request will be matched directly without any action on your part. Regardless of auto-matching, percentages of invoice and request match are displayed in descending order, so you can match request and invoice much faster here as well.
When you make your transactions from finway, they are automatically matched to an existing request (provided that the necessary data for matching is fed back from the respective bank – this applies to very many, but unfortunately not all banks).
You have not been using finway for a long time? Then our new product tours are especially helpful for you. For example, let us guide you through the dashboard or go through the most important settings in your finway account. Don’t worry, our customer support will not change, our colleagues can still be reached personally at any time. You are already a pro in finway, but you have ideas where you would find product tours especially helpful? We look forward to your feedback!
You can find the product tours after logging in by clicking on the button at the bottom left.
Regardless of the finway role, users can now view the requests in which they have been tagged: If a:user:is tagged in a request that she cannot actually view, she will be granted viewing (and commenting) rights for that request from now on, simplifying collaboration in finway.
For some of our customers, it is important to restrict the creation of new vendors to admin roles only, in order to better control the creation of new vendors and to better avoid duplicates. For this, we support you with 2 new features:
Admins can now activate the function that approvers and employees can only suggest vendors, but not create them directly. Only after a suggested vendor has been approved by an admin, it will be added to the list of vendors.
When you create a new vendor, a duplicate check takes place and possible duplicates are displayed. Based on the list, you can decide whether you still want to create (or suggest) a new vendor or select one of the existing vendors from the list.
When you split invoices by percentage, for example by cost centers, cost units or G/L accounts, rounding errors can occur, as non-round amounts often cannot be split without rounding. The same issue can occur when calculating VAT, as it can be calculated for the full amount or on a per-item basis. While finway has also previously automatically corrected rounding errors for transfer to DUO, warnings in the form of banners are now issued for CSV exports if the invoice and application amounts do not match, allowing you to manually adjust the amounts before exporting.
We have removed the limit on sub-companies, you can now create more than 100 related companies. To help you still find your company quickly, we’ve added a search function to the subcompany dropdown.
Instead of the reimbursement tag, we now use tags that specify the type of reimbursement. For example, reimbursement for entertainment will now be tagged “Reimbursement Entertainment” instead of “Reimbursement” and you will directly get a better overview of the different reimbursement requests.
If you have activated the option “allow workflow adjustments” in the company settings, it was previously the case that requestors could only select approvers from their own team as alternative approvers. This has been adjusted so that when customizing workflows in the request, approvers from other teams can now also be selected, giving this company setting more flexibility.
To make the approval process more transparent, the time at which a document was uploaded is noted and included in the system-generated comments so that it can be tracked at a later date. In combination with the audit trail, the upload time of invoices can thus also be exported to DUO, for example.
Our experts will guide you through the tool in approx. 30 minutes without obligation and will work out potentials for your company together with you.
